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Managing existing Reports & Charts

View, amend, share, favorite and delete your saved content.

🏡 The Report Manager area

Access saved reports and charts in the Report Manager, your one-stop home for all reporting content.

Select Report Manager under Reports in the main navigation menu to get here. You can then jump into saved reports, make changes to reports, as well as share these with team members.

Find most management actions by selecting the edit icon on the far right of each report:

Explore some of the options available to you below:

Access existing reports/charts

Simply select the report or chart you’re after to open it up. Use the search bar, or the filters on the left, if you have a long list of reports available to you, or better yet, favorite the report for quick access.

🔐 You'll only be able to view content you own, or content that has been shared with you, unless you have the View all Reports or View all Charts permission.

Similarly, you'll only be able to manage content what you have been given 'edit' access too, unless you have the Edit all Reports or Edit all Charts permission.

Find out more about sharing specific reports ➡️ here.

Find out more about sharing all reports ➡️ here.

Organize content into folders

Organise your reports and charts into folders. Simply select the edit icon on the far right of the report or chart, and then move to folder.

Then select + New folder to create a new folder for your content to go into, or select an existing folder in the list.

Folders can contain both reports and charts.

folder of reports and charts

You can't currently create subfolders (folders within folders). We'll be adding this functionality soon.

Favorite reports/charts

Favorite your report by clicking the star to the left of its name, or by selecting the edit icon on the right of the screen, and then the favorite toggle.

This will keep your reports in the Favorite area (found in the left sidebar on the Report Manager page), for easy access. If you have a report that you use regularly, we recommend favoriting it.

Duplicate reports/charts

Duplicate a report to easily create an additional report or chart, using the original as a template.

This is useful if you'd like to set up reports on similar metrics, but for different time periods, or looking at different teams.

Share reports/charts

Share specific reports with your team members. You can give members view-only access, or you can also give them permission to edit and make changes.

Users with edit access can:

  • make changes to reports or charts

  • manage who else has access by sharing

Users with edit access cannot:

  • Delete the report or chart

  • Make someone else or themselves primary owner

Transfer ownership

Only the primary owner can delete the report or chart, or transfer ownership to someone else to manage. Use the make primary owner button to transfer ownership.

Delete reports/charts

Delete reports by selecting the edit icon on the far right, and then delete.

❗ Double check you’ve selected the right report before you go ahead. Deleting reports is irreversible.

Export reports/charts

Use the download report option under share to export your report to your chosen format.


✏️ Make changes to an existing report

You may need to make changes to who you are reporting on, what you are reporting on, or the time period. As the owner of a report you can do so at any point.

To do so, navigate to the report via the Report Manager and select the report to open it up.

Selecting Save will overwrite your existing report.

If you want to save the report as a copy and not overwrite the original, duplicate the report and then make your changes.

Change who you are reporting on

Simply select the filter icon next to who you are reporting on (i.e., the first column in your report). Here you can change who you are reporting on (for example, from specific teams to specific users), or you can filter the teams or individuals selected.

You may want to do this if for example, as a manager you have set up a report showing a single team's data, but now have a new team you're managing that you would also like to include.

💡

Want to remove or add deleted or observer users from your report? We've got you. Select the customize view option on the right, and then change the toggle. Showing only full user performance will remove observer and deleted users with performance data during the timeframe selected.

Change what you are reporting on

To change an existing metric or field, select the settings cog icon, next to the column heading.

screenshot showing editing a column that is a metric using the settings cog icon next to the title in the column

Options here include removing the metric, duplicating the metric, changing the metric itself to a different one or a user profile field, as well as changing metric values (e.g., to average) or filtering the performance data displayed.


Platform-wide permissions

In addition to ownership and sharing, four platform-level permissions grant broader visibility or control across all reports and charts in your company, regardless of who owns them:

  1. View all Reports / View all Charts: read-only visibility of every report or chart in the company, regardless of owner.

  2. Edit all Reports / Edit all Charts: allows editing, deleting, and sharing any report or chart in the company, regardless of ownership.

    Find out more about granting permissions ➡️ Roles and Permissions on OneUp

Users without Edit all Reports/Charts can still manage a specific report or chart if it's been shared with them directly with edit access.

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